Regulations

Cartoons on the Bay- International Cross-media Animation and Children’s Television Festival 2017- Regulations

  1. PURPOSE

RAI Com SPA (hereinafter RAI Com) is organizing the International Cross-media Animation and Children’s Television Festival Cartoons on the Bay (hereinafter Cartoons on the Bay or Festival) to support and represent the panorama, development, and new trends in Media and Entertainment for Children and Young People.

  1. LOCATION, DATES, PROMOTERS

THE 21st edition of Cartoons on the Bay will take place from April 6 to the 9th 2017 in Turin (Italy). The Festival is being promoted by RAI-Radiotelevisione Italiana SPA (hereinafter RAI) and organized by RAI Com.

  1. REPRESENTATIVES OF THE FESTIVAL
  • The President of Cartoons on the Bay is the president of RAI Com.
  • The Artistic Director, appointed by RAI Com, oversees, coordinates, and defines the Festival guidelines.
  • The Editorial Committee is responsible for assisting the Artistic Director in the realization of the Festival.
  • The Pre-selection Jury is responsible for assisting the Artistic Director in selecting the products which will be part of the Official Selection by deciding which products are for the Competition (Nomination) and which products are out of Competition (International Panorama).
  • The International Jury, made up of five members chosen from among professionals with proven experience in animation, grants the Pulcinella Awards to the products for the Competition in the Official Selection.
  • The International jury for the Animated Feature Films category will be composed of five members selected among professionals with proven experience in the animation market, will assign the Best Animated Feature Film Pulcinella Award and the other special mentions for this category.

The Artistic Director, at his/her sole discretion: chooses the members of both the Editorial Board and the Juries which in turn shall carry out, at their own discretion, the tasks and activities related to each of them regarding the selection of works and choice of the recipients of the awards. The Artistic Director – he/she confers in the manner prescribed in these Regulations any other prizes provided by the same.

PARTICIPATION REGULATIONS

Animated works of any nationality made in 2015, 2016, and 2017 are eligible to participate. Submission of works to Cartoons on the Bay is free. Works may be submitted by registering online at www.cartoonsbay.rai.it under “Submission 2017” from December 1st 2016 to February 28th , 2017. Material must be sent to the Festival Offices in the manner and within the timeframe laid down herein. Only works in English or with English subtitles will be admitted to the competition (with the exception of works that do not contain dialogue).  Material sent to the Festival Offices will not be returned. Works already submitted to past editions of the Festival will not be considered, with the exception of follow-up seasons of TV series and works previously submitted under another category that have been subjected to a different type of development. Works already nominated in the past for the Competition (Nomination) may be part of the Official Selection, however, only in the out of Competition (International Panorama) section, as proof of their success and to illustrate annual output. Submitting a work does not ensure accreditation by the Festival. Accreditation is free and may be requested on the Festival website.

  1. OFFICIAL SELECTION

The Official Selection includes works that are for the Competition (Nomination) and works that are out of Competition (International Panorama). In both sections, works are separated into Competition Categories.

5.1    WORKS THAT ARE FOR THE COMPETITION (NOMINATION)

Works that are for the Competition (Nomination) are nominated for the Pulcinella Awards, granted during the Festival by the International Jury. No more than five works per category can be included in this section.

The Festival ensures the following for every work in the Competition:

  • Screening of the work during the Festival.
  • Screening of the work – only for the Animated Feature Film Category- on the Big screen, in a public screening for non-commercial purposes during the Festival and or other works chosen by the Artistic Director, at his/her sole discretion.
  • Online publication of the work’s information sheet (including images, credits, and synopsis) on the Festival website www.cartoonsbay.rai.it under “Official Selection” and under “Competition”.
  • Inclusion of the work’s information sheet (as in the foregoing point) in the Official Catalog of the Festival.
  • Inclusion of the production and distribution companies of the works in the Official Catalog of the Festival.
  • Free inclusion of the works in the Digital Video Library of the Festival, which may be viewed by all the professionals in attendance at the Festival (the Video Library will be available for the entire duration of the Festival).
  • Issuance of a certificate of participation, which will be sent after the close of the Festival in either digital or paper form.
  • Upon authorization by those submitting works to the Festival, the eventual inclusion of works in the Festival Showreel for their relative use, also for promotional purposes, by RAI Com and RAI Gruppo in other contexts of the sector of reference.
  • The proprietor of the work’s option to utilize the Festival wording and/or logo (and/or, in the case of the award winner, also the title of the award granted) in their own promotional campaign, according to the terms outlined on the Festival website: www.cartoonsbay.com

The Festival reserves the right to vary the visibility of the works according to the organizational needs of the edition in progress.

5.2    OUT OF COMPETITION (INTERNATIONAL PANORAMA) WORKS

The works that are out of Competition (International Panorama) provide an overview of the cultural, technological, and industry trends in this sector in the various different geographical areas of the planet, with special attention given to the most innovative ones.

The following visibility is ensured for all out of Competition works in the Festival:

  • Online publication of the work’s information sheet (including images, credits, and synopsis) on the Festival website www.cartoonsbay.rai.it under “Official Selection”.
  • Inclusion of the work’s information sheet (as in the foregoing point) in the Official Catalog of the Festival.
  • Inclusion of the production and distribution companies in the Official Catalog of the Festival.
  • Free inclusion of works in the Digital Video Library of the Festival, which may be viewed by all the professionals in attendance at the Festival (the Video Library will be available for the entire duration of the Festival).

The Festival reserves the right to vary the visibility of the works according to the organizational needs of the edition in progress.

  1. FESTIVAL CATEGORIES

Works for the Competition (Nomination) and out of Competition (International Panorama) works are subdivided into the following Competition Categories: 

  • TV Series – Preschool (6 years and under)
  • TV Series – Kids (7-11 years)
  • TV Series – Teens (12+)
  • Interactive Media 
  • TV Series Live Action / Hybrids
  • TV Pilots – for Animated TV Series
  • Short films
  • Animated Feature Films

The Festival reserves the right to move a work to a different category following registration if presumed necessary.

6.1    ANIMATED TV SERIES
The categories under Animated TV Series have been divided according to target audience:

  • Preschool – 6 years and under
  • Kids – from 7 to 11 years
  • Teens – 12+ (≥ 12 years)

It is requested that only one episode per TV Series be sent, the selection of which is left to the discretion of the company submitting the work. For series lasting less than 1’, it is requested that three episodes be sent. Pilots and zero episodes of animated TV series must be submitted under the Category: TV Pilots.

6.2    INTERACTIVE MEDIA

Interactive Media for stationary and portable consoles may be submitted under this category that meet the following PEGI (Pan European Game Information) classification requirements: PEGI 3, PEGI 7, PEGI 12, PEGI 16. However, at the discretion of the Artistic Director and in agreement with the Pre-selection Jury, Videogames classified as PEGI 18 may also be eligible.

6.3     LIVE ACTION / HYBRID TV SERIES

Fall under this category all television series dedicated to children and teens exclusively or partially achieved through techniques of live action.

6.4    TV PILOTS for ANIMATED TV SERIES

Pilots and zero episodes of animated TV series representing a complete narrative synthesis and with the technical, artistic, and content features of the series to be created must be submitted to TV Pilots and not to any of the categories subdivided according to target audience.

6.5    SHORT FILMS

Animated short films with the technical, artistic, and narrative features that would render them suitable for possible, and hopeful, development into television programs are invited to participate. This category’s aim is to foster the spread of animated short films in broadcasters’ programming.

  • ANIMATED FEATURE FILMS

The invitation to participate is opened to Animated Feature Films with the following technical, artistic and narrative characteristics.  Animated Feature Films with a minimum length of 40 minutes; characters created using a frame-by-frame technique; work consisting of a minimum of characters and animation which is not less than 75% of the total duration of the work (the sole use of the Motion Capture technique will not be considered as valid).

  1. AWARDS

7.1    PULCINELLA AWARDS

The International Jury grants the following awards for the works in the Competition (Nomination) by Category:

  • Pulcinella Award for Best Preschool TV Series (6 years and under)
  • Pulcinella Award for Best Kids TV Series (7-11 years)
  • Pulcinella Award for Best Teens TV Series (12+)
  • Pulcinella Award for Best Interactive Media Work
  • Pulcinella Award for Best Live Action / Hybrids TV Series
  • Pulcinella Award for Best TV Pilot
  • Pulcinella Award for Best Short Film

The International Animated Feature Films jury will assign the Best Animated Feature Film Pulcinella Award:

  • Pulcinella Award for Best Animated Feature Film

And grants the following SPECIAL MENTION for the works in Competition in the Animated Feature Film Category:

  • Best Screenplay
  • Best Director
  • Best Animation
  • Best Soundtrack

The Artistic Director, in agreement with the members of the Editorial Committee, has the power to grant the following Special Awards:

  • Pulcinella Career Awards
  • Pulcinella Awards for Studio of the Year
  • Pulcinella Award to a Guest Country
  • Pulcinella Special Awards

The Artistic Director In collaboration with UNICEF will award a Special Prize to the Best Social-Issue related Work, chosen among all the categories in competition.

 

  1. INSTRUCTIONS FOR SUBMISSION AND SHIPPING OF MATERIAL

8.1    ONLINE REGISTRATION

To submit a product to the Festival, registration of the product must be done online at www.cartoonsbay.rai.it  under “Submission 2017” by and no later than February 28, 2017. Upon registration a confirmation email will be sent to confirm registration. In the event no confirmation email is received, please contact the Festival Offices at entry.cartoonsbay@rai.it   before sending any material.

8.2    SENDING MATERIAL

To complete submission, please send all the following materials by February 28, 2017 (if sent by post, material must be postmarked no later than February 28, 2017):

  • Signed registration confirmation (sent to the person submitting the work upon completion of online registration)
  • All the fields of the entrance sheet must be completed to ensure the work’s participation in the competition
  • 3 images (resolution should be no less than 300 DPI) that represent the work, without logos or titles
  • Video of the work in its entirety (for videogames, the showreel must be sent along with a copy of the game)

8.2.1.  HOW TO SEND MATERIAL:

MATERIAL MAY BE SENT:

Material that is not sent in one of the aforementioned ways will not be considered.

All the material and the Image files must be named with the registration number (given in the registration confirmation email of the work) and the work’s title in English.

If the submitted materials are – for whatever reason – incomplete, inconsistent with the specifications of the Regulations, damaged and/or illegible, the work will not be considered registered or entered in the competition unless the participant, at the indication of the organizers of the Festival of the Festival, undertakes to rectify the case in question.

 

8.2.1.1.  FOR MATERIAL SENT BY POST:

The following must be transmitted:

  • Printed and signed registration confirmation (sent to the person submitting the work upon the completion of online registration)
  • 1 CD-ROM/Pen Drive containing at least 3 images (with a resolution of no less than 300 DPI) that are representative of the series, without logos or titles. The image files must be named with the registration number (given in the registration confirmation of the work) and the work’s title in English.
  • 1 DVD/Pen drive for video PAL region 2 or free zone containing the entire work. For TV series, participants are required to send the first episode, considered to be representative of the series. For TV series with episodes lasting less than 1’ (1 minute), participants are required to send 3 episodes. (Only episodes in English or with English subtitles will be considered).

8.2.1.2. For material sent by uploading on https://fileportal.rai.it please follow the instructions hereunder:

  • Zip all your files into a single Compressed Folder named with the title of the work in eng. and the work’s registration number (for ex. “121_ANNE’S ADVENTURES”).
  • The compressed Folder must contain:

1)      the video file of the work in HD resolution

2)      at least 3 images (with a resolution of no less that 300 DPI) that are representative of the series without logos or titles. Image files must also be named with the registration number (as aforementioned) and the title of the work in English.

3)      Signed and scanned PDF of registration confirmation (sent to the person submitting the work upon completion of online registration).

  • The compressed folder named with the title of the work in english. and the work’s registration number must be uploaded on:https://fileportal.rai.it

To upload your content, please, use the following credentials:

Username / Utente: UsrToon1 – Password: r2yx1kU0

NB: You’ll find the MENU on the upper left: FILE CARICA (uploading) FILE

Please, for any upload’s problems, immediately contact: entry.cartoonsbay@rai.it

The organizers of the Festival reserve the right – should it be necessary – to make a guide available on www.cartoonsbay.com with more specific details regarding the method of sending and uploading content on https://fileportal.rai.it.

8.2.1.3. For Interactive Media Works/Videogames:

The following must be transmitted:

  • Printed and signed registration confirmation
  • 1 CD-ROM/pen drive containing at least 3 images (with a resolution of no less than 300 DPI) that are representative of the work, without logos or titles. (Images sent by email will not be taken into consideration)
  • 1 DVD/pen drive PAL region 2 or free zone containing the videogame showreel, which should last no more than 5’ (five minutes)
  • 1 copy of the video game for each of the available platforms (in each commercialized version)

 

8.3    DETAILS REGARDING THE PREPARATION OF MATERIALS

DVDs and CDs must be sent inside a hard case. For works sent by regular post, only Standard PAL 576i (625 lines per frame/500hz) DVDs that are region 0 or region 2 will be eligible. Data DVDs or NTSC DVDs will not be taken into consideration. For companies wishing to submit several products, it is anyway requested that 1 video DVD be sent for each work submitted. DVDs containing several works will not be considered. Likewise, works will not be considered that have not been registered online. As for the sending of images, please check the resolution beforehand, as it must not be less than 300 DPI. Materials sent to the Festival will not be returned. In the event that the material is not complete, the Festival organization reserves the right to exclude the product from selection. Material sent in Beta format will not be considered.

For the video materials, it is necessary to respect the following specifications:

  1. Technical video materials specifications:

– 1080p h264 bitrate 8Mbps container .mp4

– 720p h264 bitrate 5-6Mbps container .mp4

– 480p h264 bitrate 2.5 – 4Mbps container .mp4

  1. Technical Specifications for Animated Feature Films:

With specific reference to the Feature Films category, contest participants who are selected as finalists will have to provide, upon request by the organizers of the Festival, the materials relating to the work on DCP or other technology suitable for large-screen projection in the manner and timeframe that will be communicated upon request.

  1. Technical still pictures and images specifications:

For still pictures and Images please check in advance the resolution, which must be no less than 300dpi. The material sent to the Festival will not be returned. If all the requested material is not complete the organization of the Festival can reserve the right to exclude the work from the selection. Are not taken into consideration materials delivered on Beta support.

8.4  SHIPPING DETAILS

  • 8.4.1 Material sent by regular post must be postmarked on or before February 28, 2017 via courier or parcel post with postage paid by the sender, under penalty of exclusion from the Competition. Material sent with postage charged to the recipient will not be accepted. Material must be sent on a USB Pen Drive or DVD/CD-ROM in one, single shipment to the following address:

 

          RAI Com SPA

          CARTOONS ON THE BAY

          Via Umberto Novaro, 18 – 00195 Rome (Italy)

  • 8.4.2 Material sent by data transfer using uploading on https://fileportal.rai.it must be received by February 28, 2017. All the files to be uploaded must be named with the registration number + title of the work in English. Video and Files sent with others digital upload/download systems will not be admitted.

8.5    SELECTION RESULTS

The Festival will communicate the results of the pre-selection and Official Selection online in the appropriate section on the Festival website www.cartoonsbay.rai.it (an email may possibly be sent to the entity making the submission). As regards works that are for the Competition (Nomination), participants may be requested to send additional material, which may also include multimedia material.

  1. RIGHTS AND GARAUNTEES

The works presented at Cartoons on the Bay will be treated with confidentiality. By registering online and sending materials to the Festival organization and, therefore, participating in the Festival, participants:

  • they authorize Rai Com and the RAI Group to use the work included in the Official Selection during or outside of the Festival to promote the Official Selection of the Festival;
  • they authorize Rai Com and the RAI Group to use extracts from the nominated work for journalistic and promotional purposes of the Festival;
  • they guarantee that they are authorized to use the work, and that their participation in the Festival and the possible use by Rai Com and the RAI Group during the Festival and any related initiatives will not be in violation of the rights of any third party, expressly holding Rai Com and the RAI Group harmless from any damages or claims, without exception, that may arise, including with regard to the title of the work;
  • they guarantee the legality of the content and form of the work under civil and criminal law;
  • they guarantee to be the creator(s) or otherwise the holder(s) of all the exploitation rights under this Regulation regarding the work and its various constituent elements, holding Rai Com and the RAI Group harmless from any claims by third parties in this regard.
  • they are aware that the work within the Official Selection may be presented by the organizers of the Festival in its various forms, in abridged form, and related processing (e.g. in a clip or trailer) during the Festival (inter alia, during the professional program; during the screening in the video library; through a public screening for non-commercial purposes). In particular, the work may be used for: screenings for professionals accredited for the Festival or to a wider audience during the Festival; for other promotional/advertising purposes related and connected to the Festival under this Regulation;
  • they authorize the use of the work in the video library in the official selection competition and/or selected in the Panorama section during the Festival; this also includes the purpose of viewing by international buyers and distributors;
  • they authorize the use of the work – and all related materials and information provided to the Festival upon registration (inter alia: the trailer, digital videos, photos, materials and additional data/information). Materials for the information and marketing performed in relation to the festival, e.g. in bilingual publications (ITA / ENG) related to the Festival. For this purpose, the work materials may be translated and/or reworked, in relation to their length, depending on the requirements of said communication.

 

  • CONDITIONS

Submission of a work to the Festival and participation in Cartoons on the Bay:

  • Entails agreement with all that has been laid down herein as well as complete compliance with all the instructions herein contained including any additions visible on the Festival website at www.cartoonsbay.rai.it as well as the actions and unquestionable judgment of the Representatives of the Festival.
  • Implies that participants have read and noted the general ethical principles of honesty and compliance with the law, pluralism, professionalism, impartiality, correctness, confidentiality, transparency, diligence, loyalty, and good faith as well as the Code of Ethics of Gruppo RAI (hereinafter Code of Ethics) and of the Organization, Management, and Control Model (hereinafter the Model) of RAI-Radiotelevisione Italiana SPA (hereinafter RAI) and RAI Com SPA (hereinafter RAI Com), adopted pursuant to legislative decree num. 231/2001, having clearly, fully, and precisely read, in its entirety and including every individual part, according to that which is available on its website at:

rai.it documenti e relazioni  http://www.rai.it/dl/rai/text/ContentItem-45fe9454-4516-4e07-8bba-2ce3ec441d59.html

rai-com.com  http://www.rai-com.com/normativa.php.

  • Implies consent to the processing of personal data pursuant to art. 13 of legislative decree num. 196/2003 by RAI Com and Gruppo RAI as provided for herein.

NOTICE PURSUANT TO ART. 13 OF LEGISTLATIVE DECREE NUM. 196/2003 AND SUBSEQUENT AMENDMENTS AND INTEGRATIONS
(CODE REGARDING THE PROCESSING OF PERSONAL DATA):

“RAI Com SPA (hereinafter RAI Com), Data Controller, wishes to inform participants that the personal data provided directly by the interested parties upon registering for the Festival, sending material, and participating in the Festival will be utilized so as to allow participants to eventually take part in the Festival – according to the provisions provided for herein – and to claim any award that may be granted upon participation in the Festival. All personal data, the conferring of which is optional but necessary for the aforementioned purposes, will be processed either manually and/or electronically. Failure to provide said data will result in exclusion from the Festival. Interested parties may exercise the rights provided for in art. 7 of legislative decree num. 196/2003, such as the right to delete, update, correct, and integrate this data as well as to object to, on legitimate grounds, the processing of said data. These rights may be exercised by addressing RAI Com (Via Umberto Novaro, 18 – 00195 Rome) or the data processor, the interim manager of Special Projects (c/o Sede RAI Com in Via Umberto Novaro, 18 – 00195 Rome).”

The Festival reserves the possibility of excluding from the Festival those works that have not been registered within the timeframe and terms provided for herein. Any material sent to the Festival will not be returned.

In the event that, for technical or organizational reasons, the Festival is prevented from taking place, either entirely or partially, according to the terms and conditions provided for herein, RAI Com will take the appropriate actions, which will be communicated on the Festival website at www.cartoonsbay.com, where all information and updates regarding the Festival itself will also be found.

Any eventual requests for clarification or further information may be sent to the Festival Offices by email to the following address: cartoonsbay@rai.it or through the official Facebook page of the Festival, if set up.

 

Pulcinella Awards
Cartoons on the Bay is an event
promoted by Rai and organized by Rai Com